Current status of public health measures
The University of Ottawa bases its events decisions on the public health measures in place at the provincial and municipal level.
The current status of public health measures in place is:
Reopening step 3 (green)
Note: Should there be any discrepancy between the information provided by Ottawa Public Health (OPH) and the content of this page, please note that OPH’s guidelines prevail. To learn more about the levels of public health measures, visit the Roadmap to Reopen.
Following Ottawa Public Health and the University procedures, as well as the event industry recommendations, we’ve put together a list of guidelines for social gatherings to ensure every participant’s health and safety. These guidelines are subject to change without warning. It is the client who is responsible for ensuring that they are aware of the latest information prior to the start of their reservation.
Guidelines for safe gatherings on campus (updated September 22, 2021)
- Prior to arrival on campus, all employees, student and visitors must completed uOttawa’s COVID-19 Vaccination Declaration and your Daily Health Check-In. If you do not pass the assessment, please do not attend this activity.
- Effective September 22, 2021, to align with provincial government requirements, all participants and speakers over the age of 12 who are accessing activities on University of Ottawa premises (both indoor and outdoor) will need to be fully vaccinated (2 doses +14 days). At the activity checkpoint, you will be asked to present proof of vaccination and government ID (with your name and date of birth) for verification.
- All participants and speakers must follow travel guidelines.
Regardless of restriction level, here are guidelines to follow:
- The event organizer must work closely with the Conventions and Reservations Coordination Agent to implement a health and safety plan. Your Coordination Agent will also forward you our latest in-person COVID-19 checklist to prepare for your activity. This documents includes directives for:
- Physical distancing and environmental measures
- Hand sanitizing, cleaning and disinfection
- Face covering and personal protective equipment
- Safety guidelines and risk mitigation
- The Agora, lower level promenade of the University Centre (UCU) and other lobby spaces are closed until further notice.
- It is mandatory to have a list of participants with their full contact information to keep track of that quantity of participants, and for contact tracing purposes by OPH, should anyone report symptoms.
Frequently Asked Questions
How are you applying physical distancing measures in rooms/spaces?
All registrar classrooms and C&R managed event spaces have adjusted the number of seats available to allow spacing of six feet (2 metres) between individuals.
Tables and chairs may be spaced to meet best practices, and the usage of floor decals and other forms of signage may inform attendees on the best way to move through the space to limit contact.
Do I need to wear a mask during my activity/event?
Ottawa Public Health has mandated the use of masks or face coverings in all enclosed public spaces. All members of the uOttawa community and participants who must come to campus are now required to wear a mask or face covering that securely covers the nose, mouth and chin while in common spaces (including classrooms, boardrooms and other event spaces) inside buildings.
Therefore, you must wear a mask for the duration of the activity on campus in addition to keeping a physical distance of 2 meters.
Ottawa Public Health has not mandated the use of mask for outdoor spaces. Masks must be worn when social distancing of 2 meters cannot be respected.
According to Ottawa Public Health, mask use should be combined with other protective measures, such as physical distancing, hand washing, not touching your eyes, nose, or mouth with unwashed hands, and staying home if you are sick.
What happens if social distancing or room capacities are not respected during the event?
The client is responsible for assigning a university employee or a university student to be present before, during, and after the event to provide information, enforcing rules, and modeling healthy behaviour.
Event checks will be done by members of the University staff. In the event that a member from the University at the event not complying with the established guidelines, you will be asked to comply immediately. By not obliging, you may have to end your social gathering immediately and may be prevented from future/host events until COVID-19 measures are no longer in effect.
Will these guidelines change? How do they impact my reservation?
Unfortunately, we are dealing with unknown and unprecedented times. The governmental response, the unknown future circumstances that could result from it and its impact on University operations constitute events or causes beyond the University’s control.
Therefore, you agree that your reservation request, the reservation contract and the Terms and Conditions are subject to and conditional upon the governmental response and its impact on University operations. Additional fees to cover the University’s costs to comply with the governmental response to COVID-19 may be charged and payable by you and we will make reasonable efforts to notify you of any such additional fees as soon as possible.
Depending on the operations as well as the capacities in each building, we ask that organizers remain flexible with the location of their event(s). We may have to change your location as some spaces are restricted, etc.
How long will these guidelines be in effect?
The current public health guidelines have impacted the University’s operations and it is uncertain how long these measures will be in place. It is also unknown whether there may be a resurgence of the virus and resulting or supplementary renewed governmental response that could have further impacts on the University’s operations. The governmental response, the unknown future circumstances that could result from it, and its impact on University operations constitute events or causes beyond the University’s control.
How is our cancellation policy flexible during this uncertain time?
If we are forced to cancel your reservation contract for reasons related to public health restrictions or other causes beyond the University’s control, the provisions of Section 6.2 of the Terms and Conditions will apply. We will make reasonable efforts to notify you of the cancellation as soon as possible and you will be refunded the amount you have paid up to the date you were notified of the cancellation.
Why is vaccination mandatory at the University of Ottawa?
On August 10, 2021, the University of Ottawa announced that we will now require COVID-19 vaccination for all students, faculty, staff, and visitors who intend to access the uOttawa campus on or after September 7, 2021 (1st dose) and October 15, 2021 (2nd dose).
Further details to follow on how this will affect your activity will be posted on this webpage in the upcoming days.