Event and Reservation Policies

In light of the recommendations from public health authorities, the University of Ottawa will not be hosting any reservations or provide any event-related services until June 30, 2020, inclusively.

If you had a reservation during this time, you have received an email cancelling your reservation/service. If a deposit was received, you will be reimbursed.

Exception: For any internal meeting that has been identified as essential, please contact us at congres@uOttawa.ca. As a reminder, only employees with authorization letters approved by Deans and Associate Vice-Presidents are permitted on campus.

For any reservations or service requests for activities taking place after June 30, 2020, please expect a longer delay of response as we are currently focusing on upcoming cancellations.



Conventions and Reservations - Terms and Conditions

These terms and conditions govern the reservation and use of University of Ottawa facilities and/or services for meetings, conferences or events.

Event and Reservation Policies

  • Temporary Use of University Space - Policy 28

Conventions and Reservations is mandated by the VP Provost office to coordinate and process requests for non-academic usage of University Space.


Policy 88 is currently under review and will be posted once approved.


  • Hospitality, Receptions, Business Luncheons and Expenditures Chargeable to University Accounts - Policy 60


  • Reimbursement to Individuals for University Business Expenses - Policy 21


  • Audio-Visual and Reprography Service (AVRS) - Policy 82

Notice – Temporary Use of University Space

Throughout the year, uOttawa’s campus hosts a large variety of events, such as conferences, ceremonies, workshops and exhibits. Both our internal community and members of the public are invited to use our unique facilities, under specific Terms and Conditions as well internal policies.

The University supports and encourages respectful debates, as set out in its policy on Freedom of Expression, but neither the acceptance of a request for the temporary use of a University Space nor the holding of the activity in a University Space shall be construed as a University endorsement.

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